Trello Review: Have you outgrown Trello?
For many companies, systems such as Trello have become more useful for operations this year, as a result of the global pandemic. The tool can be used to organise duties and assign responsibilities. As it is all in one virtual place, it’s especially great in a time of homeworking.
This may seem like a lifesaver for business owners, but there are actually a lot of ways Trello’s simple design can make your team’s work harder, rather than easier.
Boundaries are Good
More and more businesses are looking for simplicity within the software they use. Programs such as Trello are a great starter system to aid communication and collaboration.
Using Trello, team members can change and update tasks with ease, meaning information can be altered and accessed quickly. We do love Trello, but wanted to give a balanced Trello review
Whilst this can be helpful for companies as it means less time is used on administrative tasks and more time can be spent on growing the business, it can be problematic when these working models are broken.
For example, if one worker creates a board that has a specific task and spends a lot of time working on its function, another colleague could easily delete certain parts of the board, with no way of retrieving the lost information.
This inability to trace back previous data entries on boards can become time consuming, and may cause issues to your business’ efficiency. Ultimately, your team may have to spend minutes, or even hours, redoing boards or locating important information.
Like Excel, these systems offer a lot of flexibility to create a working model, but it may not actually be a working model that is best for your business.
At Source Code Software, we can provide a bespoke system that includes a permission system director, who can control which team members have access to what controls.
For example, like Trello, labels can be used, but you can decide who sees what labels.
Ultimately, the permission levels are set by you and mean that the system is specific to your needs and the team members see what they need to see, rather than having access to each bit of information.
Too Many Cooks
Trello is a great system for collaboration, and is particularly useful when it comes to project management.
Rather than gathering round the office whiteboard to create ideas for a project, team members can work together virtually. Team members can add ideas in their own time. This avoids producing something half-heartedly on the spot when called upon by their boss.
However, this type of collaboration can become a problem, when information is regularly updated and even disposed of.
Imagine this scenario:
One of your team members (let’s call them A) has been working from a board that they believe to include updated information. A needs this data for a customer query, and it’s important that they are completely clued up on the status of a product.
Unfortunately, another team member (let’s call them B) is due to update some information on the product, but does so after A’s latest communication with the customer. As a result of A following old information, the customer did not receive the correct and up to date product status.
This is when collaboration becomes a problem. Team members have to believe other colleagues will constantly update these boxes/boards, when it’s not always possible.
Unlike Trello, Source Code Software can help you to allow data to be easily shared and updated. This includes automatic notifications when one product moves to the next stage. This means no time is spent continuously maintaining information on a daily basis.
When the data is delivered to the customer, you know this is the most updated version of this information.
Similarly, a tailored software package can also limit how much team members are able to edit on boards.
For example, Trello allows every person who uses the system to edit boards and labels freely. We can design a software system that allows certain people the ability to alter certain labels and boards.
As a result, you can always be assured that the right team members have the access to the right information. For example, they are able to edit the information that is applicable to their department.
The First Step to Your Business’ Future
Flexibility in a system can initially help your business. However, its constant ability to alter the working model of your company can become an issue. A bespoke software package can resolve this problem, and be created specifically for the way in which your business functions.
We would love to help your business improve its productivity. We do this implementing a tailored software package and provide your company with more suitable systems.
By using our services, we could help your company free up time. This could be spent on more useful projects, such as helping the business grow and engaging customers.
At Source Code Software, we believe every business is unique. As such you require the right attention to ensure your business functions as productively as possible. That’s why we have highlighted the ways in this Trello review how a bespoke software package can differ. This could be more beneficial to your business than off-the-shelf software systems, such as Trello
We hope you found this Trello review useful. Source Code Software can help by starting small and taking repetitive tasks off your teams’ hands. We’re more than happy to give a free consultation, so get in touch today to see what we can do for you.